Document Management Specialists
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Most important skills
- Reading Comprehension
- Active Listening
- Writing
- Critical Thinking
- Monitoring
- Complex Problem Solving
- Systems Analysis
- Active Learning
Key knowledge
- English Language
- Administration and Management
- Computers and Electronics
- Customer and Personal Service
- Administrative
- Law and Government
- Education and Training
- Sales and Marketing
What the work involves
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Write, review, or execute plans for testing new or established document management systems.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Propose recommendations for improving content management system capabilities.
- Prepare support documentation and training materials for end users of document management systems.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Strongest interest areas (O*NET): Conventional, Investigative, Enterprising.
Qualifications and licensing
- Most common education
- Bachelor's Degree (60% of respondents)
- Related experience
- Over 4 years, up to and including 6 years (35%)
- On-the-job training
- Over 3 months, up to and including 6 months (30%)
- Preparation level
- O*NET job zone 4: Job Zone Four: Considerable Preparation Needed
- Licensing
- Not yet verified. Check your state licensing board.
Check before planning
- Licensing for Document Management Specialists is not yet verified for any state: check the state licensing board before planning.
- Projection education uses SOC 15-1299 (detailed_parent); it may describe a broader group.
Limits
- Distributions show what current workers or occupational experts report, not legal minimums.
- Requirements vary by employer and state; time to qualify is not estimated.
Source: O*NET 31.0 Database (USDOL/ETA, CC BY 4.0); BLS Employment Projections · dataset 2026.10.8 · method e3-qualification-1.0.0
Work environment
How the typical conditions of this occupation compare with 911 occupations in O*NET (very low = the lowest fifth).
Levels are relative. Most occupations involve a lot of contact with people, for example, so “very low” can still mean regular contact; the last column shows what workers actually reported.
| Condition | Level | Compared with other occupations | Most common answer (O*NET survey) |
|---|---|---|---|
| Contact with others | Very low | Lower on contact with others than 85% of occupations compared | 47% of surveyed respondents chose “Contact with others most of the time” |
| Dealing with the public | Low | Lower on dealing with the public than 70% of occupations compared | 37% of surveyed respondents chose “Important” |
| Teamwork | Moderate | Lower on teamwork than 55% of occupations compared | 56% of surveyed respondents chose “Very important” |
| Freedom to make decisions | Low | Lower on freedom to make decisions than 76% of occupations compared | 45% of surveyed respondents chose “Some freedom” |
| Time pressure | Low | Lower on time pressure than 63% of occupations compared | 40% of surveyed respondents chose “Once a week or more but not every day” |
| Conflict situations | Low | Lower on conflict situations than 68% of occupations compared | 50% of surveyed respondents chose “Once a year or more but not every month” |
| Dealing with unpleasant or angry people | Low | Lower on dealing with unpleasant or angry people than 70% of occupations compared | 39% of surveyed respondents chose “Once a month or more but not every week” |
| Consequence of error | Moderate | Lower on consequence of error than 60% of occupations compared | 37% of surveyed respondents chose “Fairly serious” |
Work-pressure profile
- Time pressure: low
- Conflict situations: low
- Dealing with unpleasant or angry people: low
- Consequence of error: moderate
Each part is shown on its own. There is no combined stress score, and conditions vary by employer and role.
Full answer distributions
Contact with others
- No contact with others: 0%
- Occasional contact with others: 0%
- Contact with others about half the time: 36.84%
- Contact with others most of the time: 47.37%
- Constant contact with others: 15.79%
n = 19, Occupational Expert 08/2021
Dealing with the public
- Not important at all: 15.79%
- Fairly important: 15.79%
- Important: 36.84%
- Very important: 26.32%
- Extremely important: 5.26%
n = 19, Occupational Expert 08/2021
Teamwork
- Not important at all: 0%
- Fairly important: 0%
- Important: 11.11%
- Very important: 55.56%
- Extremely important: 33.33%
n = 18, Occupational Expert 08/2021
Freedom to make decisions
- No freedom: 0%
- Very little freedom: 5%
- Limited freedom: 30%
- Some freedom: 45%
- A lot of freedom: 20%
n = 20, Occupational Expert 08/2021
Time pressure
- Never: 0%
- Once a year or more but not every month: 10%
- Once a month or more but not every week: 30%
- Once a week or more but not every day: 40%
- Every day: 20%
n = 20, Occupational Expert 08/2021
Conflict situations
- Never: 10%
- Once a year or more but not every month: 50%
- Once a month or more but not every week: 20%
- Once a week or more but not every day: 15%
- Every day: 5%
n = 20, Occupational Expert 08/2021
Dealing with unpleasant or angry people
- Never: 22.22%
- Once a year or more but not every month: 27.78%
- Once a month or more but not every week: 38.89%
- Once a week or more but not every day: 5.56%
- Every day: 5.56%
n = 18, Occupational Expert 08/2021
Consequence of error
- Not serious at all: 5.26%
- Fairly serious: 36.84%
- Serious: 36.84%
- Very serious: 15.79%
- Extremely serious: 5.26%
n = 19, Occupational Expert 08/2021
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O*NET-SOC 15-1299.03 · SOC 15-1299 (detailed_parent, medium confidence) · dataset 2026.10.8